Bottleneck Distant Assistants identifies, cultivates, and hires Dedicated Distant Assistants (DDAs) from the Philippines. We appreciate the unique Filipino culture that is in line with our core beliefs and integrated into our own company culture.
Visit our website to get to know us more: https://bottleneck.ph/join-our-team/
We are looking for a creative, collaborative, and goal-driven individual to support our client in the US. If you have what it takes to positively contribute to our client's success, apply now and enjoy the following benefits:
- Permanent work-from-home setup
- Bi-weekly payouts
- Get paid in USD
- Paid Sick/Emergency/Vacation Leaves
- US Holiday paid leaves
- Permanent Saturday-Sundays off
Position: Executive Assistant
Tools and Software: Trello, Microsoft Office Suite applications, OneNote with Office365
Preferred methods of communication: Email and Phone
Time Zone: Eastern Standard Time
Shift: Full-time
RESPONSIBILITIES:
- Drafts correspondence for the President (emails, letters and agreements)
- Prepares memorandums outlining and explaining administrative procedures and policies to contract facilitators, and monitors compliance.
- Maintains office including but not limited to, filing system, ordering all needed supplies, printing marketing materials or all materials needed to be prepared for informational meetings.
- Screens incoming calls and correspondence and responds independently when possible but bringing urgent matters to the forefront.
- Keeps and updates CPC’s company procedures
- Manages President's' calendars and independently schedules appointments using CRM System. Coordinates scheduling of appointments with clients and staff.
- Registers President for events. Ensures adequate directions to reach appointments are available. Arranges travel plans and itineraries, compiles documents for travel-related meetings as requested.
- Arranges and coordinates programs, events, informational meetings or conferences and arranges for facilities and caterer. Create and issue invitations, coordinating speakers, and controlling event budget. Attends events as a key member of staff support team when directed by President.
- Formats and finalizes training workbooks, handouts, Power Points and other related material.
- Prepares binders for new coaching clients and for the President that include completed DISC, MBTI and workbooks
- Utilizes CPC Coaching Process tools (such as Trello, Microsoft Office Suite applications, etc.) to help prepare materials for clients. Ensures all requested materials are given to clients.
- Create and administer virtual meeting links for trainings and meetings
- Supports the preparation and redesign of marketing materials.
- Other duties may be assigned.
- Preparation of materials for speaker(s) and participants for in person and virtual trainings, to include: Agendas, Event Form, Leaders Guide, Power Point Presentation and any other participant materials.
- Ensures reminder emails and/or calls are made to participants to remind them of upcoming meetings. Obtains meeting evaluations and other materials from facilitators.
- Manage the Connect online learning platform. Set up and train new customers on the platform, maintain the functionality of the program and monitor reports on client progress.
- Prepares and manages customer’s project plans.
- Administrator for the TTI Success Insights DISC profile assessments application for clients
- Manage and maintain social medial platforms to include, LinkedIn, Facebook and Twitter
REQUIREMENTS:
- Detail-oriented and reliable
- Adaptable
- Superb verbal and written communication skills
- Intellectual curiosity paired with a high growth-mindset
- Experienced in the software stated
- 2 to 5+ years of experience supporting a C-level Executive
SOFT SKILLS:
- Quick learner and problem solver
- Must have initiative when it comes to work
- Dedicated to precision and attentive to detail
- Ability to follow directions and execute tasks with minimal to no supervision
TECHNICAL REQUIREMENTS:
- 64Bit Desktop/Laptop
- MAC OS – High Sierra, Catalina, and Big Sur or
- WINDOWS OS - Windows10 (64Bit)
- Intel Core i3 or higher / Ryzen 3 or higher
- 4GB RAM or more
- USB Headset with Noise-Cancelling Feature
- Internet Service of at least 15 Mbps
- Backup Internet Service of at least 10 Mbps
- Webcam with Full HD (1080p) video capture
Get to know us more: https://bottleneck.ph/join-our-team/
Job Type: Full-time
Salary: Approximately Php50,000.00 per month
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Night shift
Experience:
- Executive Assistant: 2 years (Required)
- C-Level Executive Support?: 2 years (Required)
Job Type: Full-time
Salary: Up to $960.00 per month
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Night shift
Work Location: Remote
