Reports to: Director of Communications and Membership
Classification: Non-exempt, hourly
Education and/or Experience
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- An undergraduate college degree in relevant field preferred.
- Two to three years of administrative assistant and hospitality/customer service experience preferred.
Job Knowledge, Core Competencies and Expectations
- Anticipate the needs and wants of General Manager and Director of Communications and Membership by being prepared and organized while acting with a sense of urgency.
- Must demonstrate appropriate analytical skills, attention to detail, organizational and project
management skills. - Must have superior interpersonal skills as well as excellent ability to communicate orally and in writing.
- Must be able to use MS Office products efficiently.
Job Summary (Essential Functions)
Provide administrative support services to the Board of Directors and various Committees, General Manager, Director of Communications and Membership, and other Executive Team members as needed.
Job Tasks/Duties
- Prepares notices, agendas, minutes and other items for Board of Directors’ meetings and A&L Committee; manages records and files minutes of each meeting; maintains official minutes of all board committees.
- Assists with development of club newsletters and publications.
- Assists in computer-design tasks related to menus, invitations, announcements, signs, and other materials.
- Performs general office tasks not limited to MS Office products to assist the members of the Executive Team.
- Maintains general correspondence.
- Answers the telephone; acts as the Front Desk Attendant when necessary; assists with members’ inquiries and provides information about membership, special functions, etc.
- Takes reservations for club outlets and events as necessary.
- Prepares and sends mailings about club events and functions.
- Maintains supply of paper collateral.
- Maintains office supply/copier room.
- Maintains the office area to keep it neat and tidy.
- Performs other ad hoc duties as assigned.
Licenses and Special Requirements - None
Physical Demands and Work Environment
- Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
- Must be able to sit for prolonged periods of time.
- Moderate noise level in the work environment.
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