2023 will potentially see Sandoz become a standalone organization! Already a global market leader in Generics and Biosimilar medicine, this is an exciting, once-in-a-career opportunity to set our own path forward as an independent, purpose-driven organization, and as the founders of a new Sandoz, this is a time of immense opportunity for us all, both professionally and personally!
Together we will shape the future of Sandoz… are you ready to make a difference?
Your Key Responsibilities:
Your responsibilities include, but not limited to:
[#video#https://www.youtube.com/watch?v=5_RZsoOZv5c#]
Together we will shape the future of Sandoz… are you ready to make a difference?
Your Key Responsibilities:
Your responsibilities include, but not limited to:
- Independently oversee the calendar and activities of the Board of Directors of Sandoz; support the Corporate Secretary in all organizational matters in relation to the Board.
- Management of the Board Office: Keep overview of recurring tasks and compliance actions (e.g. quiet periods), support Corporate Secretary regarding input to the Annual Report (verify number of Board Meetings, attendees at meetings, coordination for update of Board Members’ biographies, etc.), regarding the drafting of the yearly meeting calendar and board booklet up-dates (issue updates 1-2 x p.a.). Organize potential meetings/travel schedules for Board Members that are not related to Board Meetings and set-up on-boarding of new board members (IT set up, US visa, Induction Programs, etc.).
- Organization of board meetings: coordinating presentations, pre-reads and finalization of minutes as well as all planning and logistics activities surrounding meetings and events. Negotiation and organization with vendors for external board meetings internationally and locally, transportation and venue finding; travelling with the Board to all external activities.
- First point of contact for all organizational queries of board members and shareholders (via share registry, in particular in relation to Annual General Meeting).
- Planning and coordination of the Annual General Meeting in support of the Corporate Secretary: creation of invitations and other supporting documentation, website set-up and script for the Chairman. Alignment of look and feel according to branding guidelines for invitation, decoration, presentations and giveaways as well as negotiations with location providers, IT services and catering. Organization of other corporate events as required.
- Coordination with external vendors such as the shareholder register and independent proxy, in particular towards the AGM; also with regards to non-disclosure agreements, oversight of database and documentation on insiders for confidential projects.
[#video#https://www.youtube.com/watch?v=5_RZsoOZv5c#]
Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Minimum requirements
What you’ll bring to the role:
#Orbit
Why Sandoz?
Almost 500 million patients were touched by Sandoz generic and biosimilar medicines in 2022 and while we’re proud of this, we know there is more we could do to continue to help pioneer access to medicines for people around the world.
We are at a pivotal moment in our history giving us the freedom to invest in our future so we can continue to help millions of people access affordable high-quality medicines. Together we will shape the future of Sandoz, building an organization from the ground up and in return, experience an ambitious environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is encouraged!
The future is ours to shape!
Accessibility and accommodation
Novartis group is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to diversity.inclusion_ch@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Join our Sandoz Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Sandoz and our career opportunities, join the Network here:
https://talentnetwork.novartis.com/sandoztalentpool
- 7+ years of experience as Paralegal, Executive Assistant, project manager or in a similar role
- Significant experience in a Board Office, working for a General Counsel or Corporate Secretary, driving the preparation and organization of shareholder and board meetings in a publicly traded company (preferably Swiss listed)
- Proficiency in English and German (written and spoken), strong preference for a candidate with additional proficiency in French
#Orbit
Why Sandoz?
Almost 500 million patients were touched by Sandoz generic and biosimilar medicines in 2022 and while we’re proud of this, we know there is more we could do to continue to help pioneer access to medicines for people around the world.
We are at a pivotal moment in our history giving us the freedom to invest in our future so we can continue to help millions of people access affordable high-quality medicines. Together we will shape the future of Sandoz, building an organization from the ground up and in return, experience an ambitious environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is encouraged!
The future is ours to shape!
Accessibility and accommodation
Novartis group is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to diversity.inclusion_ch@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Join our Sandoz Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Sandoz and our career opportunities, join the Network here:
https://talentnetwork.novartis.com/sandoztalentpool
Division
SANDOZ
Business Unit
Global Legal SZ
Country
Switzerland
Work Location
Basel
Company/Legal Entity
Sandoz AG
Functional Area
Facilities & Administration
Job Type
Full Time
Employment Type
Regular
Shift Work
No
Early Talent
No
