Job Information
Work Experience
Industry
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Remote Job
Job Description
This is a remote position.
Job Brief
We are seeking a highly organized and proactive Virtual Executive Assistant to support our executive team in their day-to-day operations. As a Virtual Executive Assistant, you will play a crucial role in providing administrative and organizational support, managing schedules, coordinating meetings, and handling various tasks to ensure the smooth functioning of the executive's workflow.
Responsibilities
Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and appropriate action.
Prepare and edit correspondence, reports, presentations, and other documents as required.
Conduct research, gather data, and prepare briefing materials for meetings and projects.
Assist in organizing and coordinating internal and external meetings, including logistics, agendas, and follow-up actions.
Track and manage important deadlines, deliverables, and commitments to ensure timely completion.
Collaborate with other team members and departments to facilitate efficient communication and information flow.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Help manage and maintain electronic and physical files, documents, and records.
Perform general administrative tasks, including expense tracking, invoice processing, and maintaining office supplies.
Requirements
Proven experience as an Executive Assistant or similar role, preferably in a virtual or remote setting.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
Proficiency in using virtual communication and collaboration tools (e.g., video conferencing, project management software, cloud storage).
High level of proficiency in office software, including word processing, spreadsheet, and presentation applications.
Exceptional attention to detail and accuracy in all tasks.
Ability to work independently with minimal supervision and demonstrate a proactive approach.
Discretion and confidentiality in handling sensitive information.
Flexibility to adapt to changing priorities and work in a fast-paced environment.
Availability and responsiveness during agreed-upon working hours.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
About Outdesk
Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.
Employee Benefits
Paid Leave
13th Month Pay
SSS
Philhealth
Pag-Ibig
BIR
HMO
