The Equipment Services (EQS) Fiscal Specialist will directly support the financial functions for EQS and will report directly to the EQS Business Manager. Develops reports, performs and audits cost analysis of group operations, analyzes contracts. Participates in complex studies to solve procedural issues, reviews and studies methods of operations and develops solutions to problems and collaborates and consults with unit managers and staff from other units to resolve business operational concerns; review data; develop compliance plans; and ensures that financial systems and procedures comply with accounting standards, Federal regulations and State statutes.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
Direct purchasing activities against State/Agency contracts for EQS. Communicate effectively with customers, suppliers, Procurement, Accounts Payable to help resolve fiscal, budgetary, purchasing issues to ensure payments are processed/contractual procedures are followed. Process and manage Vehicle Lease payment purchase orders and invoices. Develop and analyze budgets, prepare monthly expenditure reports.
Generate spreadsheets, compile information, prepare/update reports and perform cost analysis of group operations. Initiate critical thinking through investigative processes to develop and implement group improvements. Work on a variety of on-going complex financial projects and activities in support of agency goals. Track state fleet purchasing.
Process and manage TPT Tax, Expenditure Corrections, and Offsets. Process and manage Fuel purchase orders and invoices. Responsible for the bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses, revenue, weekly and monthly offsets.
Establish, model, and teach best practices through the discipline of the AMS utilizing huddles, Gemba walks, Kaizens and performance metrics to provide sustainable progress and continuous improvement. Review/maintain docs/files for historical/auditing purposes.
Manage and coordinate multiple daily office operations and general business activities of the department. Utilize interpersonal skills to respond to legitimate questions. Review and Audit P Card users and limits, manage P Card users and dollar limits as well as work with Accounting to process monthly reconciliations.
Authorize employees to receive mobile devices and multi-function machines for their business needs.
Knowledge in:
Budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings.
Computer applications and software.
Working knowledge of the Procurement Code with its application to the requisition of goods and/or services.
State processes as they relate to purchase orders, purchase requests, budgets, invoices and procurement.
Microsoft Office (Access, Excel, Power Point and Word) and the Google Workspace.
Internal operation procedures, structure and customs of vehicle repair and service processes.
Skills in:
Oral and written communication techniques
Research, complex analysis, strategic planning, problem solving, and conflict resolution.
Proficiency in "business math" reading, analyzing.
Professional level interpersonal skills.
Interpersonal communication to establish and maintain effective business relationships both internally and externally.
Organizational management and problem solving.
Ability to:
Employ advanced problem-solving skills.
Apply rules and regulations fairly and consistently.
Seek creative alternatives and formulate solutions.
Adapt to changing conditions.
Develop organizational capabilities and integration of strategic objectives.
Articulate with clarity, remain calm and professional in stressful situations.
Inspire cooperation and confidence and create a trusting environment.
The ideal candidate for this position will have:
The position requires three years of experience in budget, contracts, purchasing, and/or accounting or in a closely related field.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Mandatory participation in the Arizona State Retiement System (ASRS) is required.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
