Responsibilities:
· Oversee Americare's procurement process and ensures that all terms are met according to company's regulations.
· Review and/or assists in negotiation of all non-personnel related procurement contracts pertaining to standard contract terms and good business practice and Americare's policy.
· Provide initial signatory approval on all Americare's procurements.
· Create and prepare technical specifications for procurements as needed.
· Maintain records regarding procurements for the organization, providing activity reports as required.
· Issue purchase orders for approved project purchases.
· Update inventory and vehicle databases as purchases are made.
· Review and code invoice and completes cheque requests for review by Finance Manager when invoices for procured goods are presented.
· Develop and update approved organization-wide policies and manuals concerning procurement, security, property and vehicle management, and facilities management for both overseas and domestic operations
· Reviews purchase orders for completeness and processes requisitions following department policy and procedure.
· Ensures contractors' insurance reviews are up-to-date and in compliance with Purchasing policy and procedures, obtains new and updated certificates from insurance carriers.
· Handles all questions regarding insurance requirements and insurance policies.
· Uses a variety of computer software programs in preparing and processing procurement documents for all maintenance and professional service contracts and blanket purchase orders as requested by using departments and buyers.
· Assists higher-level buyers in providing follow-up services to departments as requested.
· Analyzes and makes bid summary recommendations to buyers for major contracts based on time and material.
· Discusses equipment specifications with vendors, and ensures that items received match the purchase order before forwarding the packing slip to Fiscal Services for invoice payment.
· Initiates and monitors the return of items received, including contact with suppliers as needed.
· Updates the asset tracking and inventory system as new hardware and software is received.
· Perform any other duties that may be assigned from time to time.
knowledge and Skills Required
· Considerable ability to use database, spreadsheet, and financial computer software.
· Adequate knowledge of purchasing practices and policies including laws and regulations governing public procurement.
· Some knowledge and experience working with medical equipment, such as technical equipment specification, features, uses, etc.
· Considerable ability to understand and follow oral and written instructions.
· Considerable ability to make general decisions in accordance with departmental policies and procedures, and to recognize and correct departures from policy and procedure.
· Considerable ability to establish and maintain effective working relationships with vendors, county officials, employees and the public.
Job Type: Full-time
Salary: ₦80,000.00 - ₦120,000.00 per month
Ability to commute/relocate:
- Abuja: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Medical equipment: 3 years (Preferred)
Application Deadline: 31/05/2023
