Bioenergy Europe is currently recruiting an Office Assistant trainee to support the Office & HR Manager.
The position oversees administrative aspect of the association including office management, human resource and accountancy. The ideal candidate should be able to anticipate needs, provide information in a timely manner and solve issues autonomously.
Founded in 1990, Bioenergy Europe is a non-profit, Brussels-based international organisation active at EU level. Bioenergy Europe’s primary mission is to develop the market for sustainable bioenergy and insure favourable business conditions for its members. More information on www.bioenergyeurope.org.
Tasks
a. Office Management and Administration:
Ø Welcome visitors, deliveries, post, and other correspondence.
Ø Manage all mail/phone enquiries and requests.
Ø Maintain the office clean, organized, and pleasant.
Ø Manage agendas (planning and organising appointments and meetings).
Ø Managing relations with suppliers (concierge, venues, catering, etc.).
Ø Coordinate IT matters with our external service provider.
Ø Support the organisation of events and meetings (material preparation, logistic planning, onsite support, etc.).
Ø Assist the Office & HR manager with ad-hoc tasks.
b. Finance & Human Resources:
Ø Human resource support to the Office & HR Manager.
Ø Managed payments record.
Ø Invoicing and debtors management.
Ø Working on a regular basis with Bioenergy Europe’s accountant, providing all necessary details for accounting and tax purpose.
Competencies and Skills
Ø Fluent in English and French written and spoken.
Ø Bachelor or higher in office management, business administration, human resources or accountability,
Ø Experienced in Microsoft Office Word and Excel.
Ø Candidate is autonomous, highly organised, and reliable.
Ø Ability to multi-task and handle confidentiality.
Ø Excellent interpersonal skills and ability to communicate effectively with a broad range of people.
Employment
Ø Full-time equivalent based in Brussels starting as soon as possible.
Ø 6 months paid internship under the Belgian law (contrat d’insertion professionelle) with possibility of prolongation with fix contract.
Ø Salary: 1000 EUR/month + meal ticket + public transport.
Ø Friendly and international working environment.
If you are interested in the position, please submit your CV and application letter in one single PDF via this online form: https://form.jotform.com/231302801957351
Interviews will be held in our office in Brussels
Only the candidates selected for interviews will be notified.
Job Types: Full-time, Internship
Contract length: 6 months
Salary: €1,000.00 per month
Benefits:
- Food allowance
- Travel reimbursement
Schedule:
- Monday to Friday
Work Location: In person
